July 2018

Board Meeting Date:  July 30, 2018  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Joey Buice, Mark Cochran, Beth Jones, Jennifer Arp, Hoyt Ledford, Brian Breeden, Gaye Blackwell, Garry Hensley, Rodney Satterfield, Eric Wright, Tim Dobson, and Alison Payne.

Member Buzz Ahrens was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MIKE BYRD NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Tom Roach opened the floor for nominations for Chair of the CCWSA Board of Directors.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO NOMINATE MIKE BYRD AS CHAIR.  All members present voted for the motion.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO CLOSE THE NOMINATIONS FOR CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

Mike Byrd opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO NOMINATE GARY WINCHESTER AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO CLOSE THE NOMINATIONS FOR VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

Mike Byrd opened the floor for nominations for Secretary of the CCWSA Board of Directors.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO NOMINATE DOUG DABBS AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO CLOSE THE NOMINATIONS FOR SECRETARY OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED AN INCREASE IN THE BUDGETED AMOUNT FOR ENGINEEERING SERVICES IN THE AMOUNT OF $649,852.00 FOR THE GEORGIA DOT STATE ROUTE 20 WIDENING PROJECT (CCWSA-2017-001-ATKINS).  Mr. Ghorley noted this increase is for design and bidding services.  Mr. Ghorley reported a current approved engineering services budget of $200,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE INCREASE IN THE BUDGETED AMOUNT FOR ENGINEERING SERVICES IN THE AMOUNT OF $649,852.00 FOR THE GEORGIA DOT STATE ROUTE 20 WIDENING PROJECT (CCWSA-2017-001-ATKINS).  All members present voted for the motion.

4.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM DAVID WHITE OF CIVILOGISTIX ENGINEERING FOR A LIFT STATION TO SERVE LITTLE RIDGE SUBDIVISION (MAPS ATTACHED).  Mr. Fowler noted this is a single-family residential development, and noted this is the first reading of this issue.

5.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER SERVICE FROM RESIDENTS OF NATIONS DRIVE.  Mr. Fowler noted that this would be an extension of approximately 2000 feet of 2 ½” water main at an approximate cost of $12,000.00.  Mr. Fowler noted that the Authority could potentially gain fifteen new customers with approval of this extension.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE EXTENSION OF APPROXIMATELY 2000 FEET OF 2 ½” WATER MAIN AT NATIONS DRIVE AT AN APPROXIMATE COST OF $12,000.00.  All members present voted for the motion.

6.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE CCWSA EASEMENT ACQUISITION POLICY AS PRESENTED BY AUTHORITY COUNSEL (ATTACHED). All members present voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE INTEGRATED WATERSHED PROTECTION IMPLEMENTATION PLAN UPDATE FOR 2018.  All members present voted for the motion.

8.   MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO APPROVE THE 6/25/18 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

9.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $402,025.00 below budget projections for the period ending 5/31/18.  Mrs. Jones reported that total operating expenses are approximately $1,398,312.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $6,735,254.00 for the period ending 5/31/18.

10.   HOYT LEDFORD PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL.  Mr. Ledford reported an average daily treatment of 17.923 MGD for the month of June 2018 at the Etowah River Water Treatment Facility.  Mr. Ledford also reported that the Hollis Q. Lathem Reservoir is currently at 1189.2 ft.  Mr. Ledford reported a cumulative rainfall total of 63.47” for the past twelve months.

11.   TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.2 MG.  Mr. Heard reported an average daily treatment of 4.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that a wastewater spill had occurred this month at the Blankets Creek lift station site.  Mrs. Arp reported that approximately 21,000 gallons were spilled due to a broken force main.  Mrs. Arp noted that Authority crews immediately repaired the band on the force main with a patch and have now made a permanent repair.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT HE WILL BE ATTENDING A MEETING NEXT WEEK WITH THE DEPARTMENT OF TRANSPORATION REGARDING PLAN REVIEWS AND SUBMITTALS FOR THE HWY. 20 PROJECT.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

15.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO AMEND THE AGENDA TO INCLUDE THE REQUEST BY JOHN LOYD OF CRESTLNE ENGINEERING FOR A LIFT STATION TO SERVE WILEY BRIDGE TRACTS.  All members present voted for the motion.

MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING.  All members present voted for the motion.

16.   ROBERT MORRISON LED DISCUSSION REGARDING AUTHORITY RATES.

MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO ADJOURN.  All members present voted for the motion.

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