Board Meeting Date: July 31, 2017 ~ 9:00 AM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Joey Buice, Clint Blackwell, Garry Hensley, Gaye Blackwell, Mike Venters, Mark Cochran, Brian Breeden, Jennifer Arp, Beth Jones, Ryan Sarks, Randy Mitchell, and Jeff Hooper.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. MIKE BYRD NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.
Tom Roach opened the floor for nominations.
MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO RE-ELECT MIKE BYRD AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.
MOTION BY MIKE BYRD AND SECOND BY ROBERT MORRISON TO RE-ELECT GARY WINCHESTER AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.
MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO ELECT DOUG DABBS AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.
3. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM LEE LUSK OF UNIVETER ROAD INVESTMENTS, LCC, A SUBSIDIARY OF NICKEL CREEK DEVELOPMENT, LLC. In this correspondence, Mr. Lusk referenced property located at 3427 Univeter Road in Canton. In reference to this property, Mr. Lusk noted that he would like to formally request that this property be accepted by CCWSA into CCWSA’s service area as defined by GA House Bill 489. Mr. Lusk further noted that the property is currently in the City of Canton service area, but their services are too far away to service said property, and the capital contributions to access the city’s water and sewer has been estimated to cost over $2,000,000.00. CCWSA’s water and sewer is at the front of the subject property in the right of way of Univeter Road. The School Board has ran sewer to Indian Knoll Elementary, therefore, Mr. Lusk is requesting to tie onto the manhole located just on the west side of Univeter Road at the school bus access.
In this correspondence, Mr. Lusk noted that while he is requesting CCWSA to accept this property into its service area, he also understands he would need to obtain approval on the pump station. Mr. Lusk referenced the Exhibit B map (ATTACHED) showing the pump station location and the proposed force main route. Mr. Lusk also referenced the Exhibit C map (ATTACHED) showing where the city and county services are.
Dwayne Fowler noted that this is the first reading of this issue. This issue will be placed on next month’s agenda.
4. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM DAVID EDWARDS OF ENGINEERING DESIGN TECHNOLOGIES, INC. Mr. Fowler noted that Mr. Edwards is currently assembling to develop parcels within the CCWSA service area. Mr. Fowler presented a service area map of Old Hwy. 5 at the Cobb County line (ATTACHED). The Authority currently does not have water or sewer service in this area.
Therefore, Dwayne Fowler noted that staff recommends relinquishing the service area denoted in red on the attached map to the City of Woodstock in order for the City to provide water and sewer service to the area denoted in red on the attached map.
MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THIE RELINQUISHMENT OF SERVICE AREA DELINEATED IN RED ON THE ATTACHED MAP TO THE CITY OF WOODSTOCK AS RECOMMENDED BY STAFF. All members voted for the motion.
5. COREY GHORLEY REQUESTED AN INCREASE IN THE CONTRACT AMOUNT FOR GEOHYDRO ENGINEERS (CCWSA-2016-003-GEOHYDRO) IN THE AMOUNT OF $16,000.00 FOR ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES AT THE RIVERBEND ENVIRONMENTAL COMPLEX. Mr. Ghorley noted the original approved contract amount was $26,526.00 and the revised amount would be $42,526.00.
MOTION BY ROBERT MORRISON AND SECOND BY GARY WINCHESTER TO APPROVE AN INCREASE IN THE CONTRACT AMOUNT FOR GEOHYDRO ENGINEERS (CCWSA-2016-003-GEOHYDRO) IN THE AMOUNT OF $16,000.00 FOR ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES AT THE RIVERBEND ENVIRONMENTAL COMPLEX. All members voted for the motion.
6. MOTION BY ROBERT MORRISON AND SECOND BY BUZZ AHRENS TO AMEND THE AGENDA TO INCLUDE DISCUSSION REGARDING THE AUTHORITY’S LEAK ADJUSTMENT POLICY. All members voted for the motion.
7. DISCUSSION FOLLOWED CONCERNING WHETHER THE BOARD DESIRES TO AMEND ITS CURRENT LEAK ADJUSTMENT POLICY.
MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO TABLE LEAK ADJUSTMENT POLICY REVISION DISCUSSION UNTIL NEXT MONTH IN ORDER FOR THE BOARD TO HAVE FURTHER OPTIONS TO CONSIDER. STAFF WILL RESEARCH THIS ISSUE AND WILL REPORT BACK TO THE BOARD AT NEXT MONTH’S MEETING. All members voted for the motion.
8. MIKE BYRD REVIEWED THE FOLLOW-UP ITEM FROM THE 6/26/17 BOARD MEETING. AT LAST MONTH’S MEETING, AUTHORITY CUSTOMER DOROTHY REARDON REQUESTED CONSIDERATION OF HER RECENT BILL. Mrs. Reardon had noted that she had become aware of a leak on her property on 5/1/17. Mrs. Reardon had previously received a leak adjustment in August 2015 for another leak. Gaye Blackwell had noted that Mrs. Reardon was declined an adjustment for the current leak due to the Authority’s policy that a customer may receive a leak adjustment only once in a three year period.
The Board had voted at the 6/26/17 Board Meeting to table this issue until next month’s meeting so that staff could review the issue and research potential impacts.
MOTION BY GARY WINCHESTER AND SECOND BY BUZZ AHRENS TO ADHERE TO THE AUTHORITY’S EXISTING LEAK ADJUSTMENT POLICY. THEREFORE THE REQUEST OF AUTHORITY CUSTOMER DOROTHY REARDON IS DENIED. Members Winchester, Ahrens, Dabbs, Wilmarth, and Woodruff voted for the motion. Member Morrison voted against the motion. Motion passed.
9. MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 6/26/17 BOARD MEETING MINUTES AS PRESENTED. Members Winchester, Dabbs, and Morrison voted for the motion. Members Ahrens, Woodruff, and Wilmarth abstained from voting. Motion passed.
10. BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $1,478,941.00 above budget projections for the period ending 5/31/17. Mrs. Jones reported that total operating expenses are approximately $877,770.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $6,763,161.00 for the period ending 5/31/17.
11. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 16.700 MGD for the month of June 2017 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 51.03” for the past 12 months.
12. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.2 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow 3.9 MG. Mr. Venters reported an average daily treatment of 4.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.
13. MIKE VENTERS NOTED THAT A WASTEWATER SPILL WAS REPORTED ON 7/8/17 AT 3519 STONECLIFF WAY IN WOODSTOCK. Mr. Venters noted that the leak came from the force main line from the pumping station. The estimated amount of the spill was 2700 gallons. Authority crews made repairs and the system was put back into service. The construction department is currently in the process of replacing this line from the pumping station.
14. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER REPORTED CONCERNING THE NOONDAY CREEK FORCE MAIN REPLACEMENT PROJECT. Mr. Fowler noted that, due to a continuing failure of the force main and the current condition of the force main, the Authority feels that a replacement pipe should be constructed. Mr. Fowler noted that the current pipe has deteriorated in a very short period of time due to sewer gases and cavitation.
Mr. Fowler noted that staff is currently researching alternate routing options for the force main at an estimated cost of $300,000.00 – $500,000.00.
MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE ENTERING INTO AN ENGINEERING CONTRACT FOR DESIGN AND COST ESTIMATES FOR THIS SCOPE OF WORK. All members voted for the motion.
15. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT HE HOPES TO CONDUCT A BOARD TOUR OF THE WASTEWATER PLANTS SOMETIME IN SEPTEMBER.
16. MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN. All members voted for the motion.