Board Meeting Date: January 29 , 2018 ~ 9:00 AM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Gaye Blackwell, Joey Buice, Garry Hensley, Jennifer Arp, Brian Breeden, Mark Cochran, Clint Blackwell, Mike Venters, Randy Mitchell, Eric Wright, Ryan Sarks, and Jeff Hooper.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. MIKE BYRD, CHAIR, PRESENTED A PROCLAMATION OF RETIREMENT TO AUTHORITY EMPLOYEE RANDY MITCHELL FOR 20 YEARS OF SERVICE.
3. COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #3 IN THE AMOUNT OF $25,127.03 AND A 27-DAY EXTENSION OF THE CONTRACT DEADLINE FOR WEATHER DELAYS FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002). Mr. Ghorley noted a current contract amount of $24,470,348.35 and a revised contract amount of $24,495,475.38.
MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #3 IN THE AMOUNT OF $25,127.03 AND A 27-DAY EXTENSION OF THE CONTRACT DEADLINE FOR WEATHER DELAYS FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002). All members voted for the motion.
4. MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE VICTORY PRESERVE FORCE MAIN EASEMENT RELINQUISHMENT (MAP ATTACHED). All members voted for the motion.
5. MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO AUTHORIZE TOM HEARD TO PROVIDE NOTIFICATION TO THE CITY OF CANTON THAT THE AUTHORITY REQUESTS THAT THE CITY OF CANTON RELINQUISH SERVICE AREA (TAX MAP 15N13, PARCEL 011) AND ALLOW THE AUTHORITY TO PROVIDE WATER AND WASTEWATER SERVICES TO THIS PROPERTY (MAP ATTACHED). All members voted for the motion.
Dwayne Fowler noted that this property lies within the City of Canton and is generally situated east of Marietta Highway, northwest of I-575, adjacent to the Kroger shopping center. Mr. Fowler noted that a RaceTrac service station was previously located upon the tract, and it is the understanding of the Authority that RaceTrac Corporate desires to construct a new RaceTrac store and gas station at this location.
6. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JEFF SMITH AND MIKE HAPONSKI OF RIDGE PLANNING & ENGINEERING. In this correspondence, Mr. Smith and Mr. Haponski requested construction of a public lift station for South Cherokee Subdivision, which is a 29-lot project east of Trickum Road (MAP ATTACHED).
Mr. Fowler noted this is the first reading of this issue.
7. MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE BID OF JORDAN LOGGING IN THE AMOUNT OF $53,620.00 FOR CLEARING TIMBER ON THE AUTHORITY’S ROCK CREEK PROPERTY (MAP ATTACHED) DUE TO PINE BEETLE ACTIVITY THAT WAS DISCUSSED AT THE SEPTEMBER AND OCTOBER 2017 BOARD MEETINGS. All members voted for the motion.
8. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM MARTY ORR OF PRIME INTEREST, INC. Mr. Fowler noted this is follow-up item from the 12/14/17 Board Meeting. In this correspondence, Mr. Orr requested Board approval of a wastewater lift station that would serve the following properties:
· 203 Caboose Lane, Woodstock GA 30189
· Wabash Trail, Woodstock, GA 30189
· Stations Drive (2 combined tracts), Woodstock, GA 30189
In this correspondence, Mr. Orr noted that he is proposing a ninety-nine lot single-family subdivision on property currently owned by Robert W. James (CONCEPT PLAN ATTACHED).
Mr. Fowler noted that staff recommends approval of this lift station.
MOTION BY DOUG DABBS AND SECOND BY ROBERT MORRISON TO APPROVE THE REQUEST OF MARTY ORR OF PRIME INTEREST, INC. FOR A WASTWATER LIFT STATION, AS OUTLINED ABOVE. All members voted for the motion.
9. MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 12/14/17 BOARD MEETING MINUTES AS PRESENTED. Members Wilmarth, Woodruff, Dabbs, and Morrison voted for the motion. Members Winchester and Ahrens abstained from voting. Motion passed.
10. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $471,067.00 below budget projections for the period ending 11/30/17. Mrs. Jones reported that total operating expenses are approximately $592,453.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $2,025,911.00 for the period ending 11/30/17.
11. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 14.627 MGD for the month of December 2017 at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is at 1189.4 ft., and reported a cumulative rainfall total of 62.3” for the past 12 months.
12. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.2 MG. Mr. Venters also reported an average daily treatment of 4.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.
13. MIKE VENTERS REPORTED THAT A WASTEWATER SPILL HAD OCCURRED ON 12/22/17 AT 238 COLONIAL DRIVE IN WOODSTOCK. Mr. Venters noted the spill was approximately 2,000 gallons, and was reported to the EPD. The cause of the spill was buildup in the line, which was jetted by Authority crews.
14. MIKE VENTERS REPORTED THAT ANOTHER SPILL OCCURRED ON 12/23/17 AT 238 COLONIAL DRIVE IN WOODSTOCK. Mr. Venters noted the cause of the spill was due to vandals placing a deer carcass in the sewer. The spill was approximately 4,762 gallons and was reported to the EPD. Authority crews removed the debris.
15. MIKE VENTERS REPORTED THAT A WASTEWATER SPILL OCCURRED ON 12/31/17 AT 5227 FERRY CREEK LANE IN ACWORTH. Mr. Venters noted the spill was approximately 4,173 gallons and was reported to the EPD. The cause of the spill was build up in the line which was cleared by maintenance crews.
16. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that Authority crews are currently working on various relocation projects.
17. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD PRESENTED A REQUEST FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND, CONCERNING SEWER CAPACITY. In the correspondence received from Mr. Wilmarth, Mr. Wilmarth noted that the City of Ball Ground (the City) understands that CCWSA will be changing the flow pattern for its Airport #1 Wastewater Pumping Station as part of sewerage system improvements associated with the new Riverbend Wastewater Treatment Plant. When this occurs, the City will no longer be able to wheel its wastewater flow through CCWSA sewer lines/pumping stations for treatment at the City of Canton Wastewater Treatment Plant. The City desires to become a wholesale wastewater treatment customer of CCWSA. The City understands that the wholesale wastewater treatment rate is currently $4.10 per thousand gallons.
In this correspondence, Mr. Wilmarth further noted that in past discussions, it was indicated that CCWSA might be willing to grandfather the City with 130,000 gallons per day of reserved wastewater treatment capacity. The City requests that the CCWSA Board of Directors grant the City an initial reserved wastewater treatment capacity of 130,000 gallons per day.
Mr. Wilmarth further noted that the City understands that under the CCWSA Capacity Policy, the City can reserve additional capacity in increments of 10,000 gallons at the prevailing per-gallon rate at the time the City makes its request. The rate for reserving wastewater treatment capacity is currently $10 per gallon.
In this correspondence, Mr. Wilmarth further noted that, per his discussion with CCWSA staff, the City will provide verified accurate wastewater flow meters of a type and nature acceptable to CCWSA to measure, record and transfer information to CCWSA about wastewater volumes delivered into the CCWSA sewerage system for treatment. The City understands its monthly billing for wholesale wastewater treatment will be billed based on the flows measured by these meters. The City currently has two wastewater pumping stations that will deliver flow into the CCWSA system for treatment. These are the Sage Hill station and the Howell Bridge station. The City understands that it is the City’s responsibility to have these meters in place and operational to the satisfaction to CCWSA prior to the first date of wastewater flow delivery into the CCWSA system for treatment, and that the City is responsible for maintenance and periodic calibration of the meters. The City further understands that it must notify CCWSA, prior to the commencement of wholesale wastewater treatment service, of the volume of reserved wastewater treatment capacity the City wishes to allocate to each of its metered connection points into the CCWSA system. Wastewater volumes in excess of the allocated capacity will be billed to the City at two times the prevailing CCWSA wholesale wastewater treatment rate.
Finally, the City understands it must adhere to the CCWSA sewer use rules and regulations to include grease control and industrial pre-treatment.
MOTION BY LISA WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THE ALLOCATION OF 130,000 GALLONS PER DAY OF EXISTING WASTEWATER CAPACITY TO THE CITY OF BALL GROUND. Members Woodruff, Winchester, Morrison, Dabbs, and Ahrens voted for the motion. Member Wilmarth abstained from voting. Motion passed.
18. IT WAS THE CONSENSUS OF THE BOARD TO NOTIFY MISTI MARTIN OF THE CHEROKEE OFFICE OF ECONOMIC DEVELOPMENT THAT SHE MAY MAKE A PRESENTATION TO THE BOARD AT THE MARCH BOARD AGENDA MEETING REGARDING CHEROKEE BY CHOICE, CHEROKEE COUNTY’S FIRST LONG-TERM, COMPREHENSIVE ECONOMIC DEVELOPMENT INITIATIVE.
19. MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING PENDING LITIGATION. All members voted for the motion.
MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.
20. MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion.