Board Meeting Date: February 27, 2017 ~ 4:00 PM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Steven Woodruff, Chris Wilbanks, Robert Morrison, Doug Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Garry Hensley, Clint Blackwell, Mike Venters, Mark Cochran, Gaye Blackwell, Jeff Hooper, Ryan Sarks, John Dearing, and Joseph Wesley.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. GAYE BLACKWELL REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER WANDA LOGAN. In this correspondence, Ms. Logan noted that she has recently submitted payment for her recent bill in the amount of $270.65, but noted she completely disagrees with this charge.
In this correspondence, Ms. Logan further noted that her normal bill is approximately $27.30 per month, and this recent billing is 10 times her average bill. She noted that there is no water leak, and her most recent billing is now back to normal. Ms. Logan further noted that the Authority has informed her that her meter is accurate.
Gaye Blackwell noted that Ms. Logan is requesting a credit on her bill in the amount of $231.15, which is the difference in the $270.65 bill and her highest bill in four years. Mrs. Blackwell noted that Ms. Logan requests that if the Authority cannot grant this approval, she requests that the Authority split the bill with her, and issue a credit to her account in the amount of $115.00.
Mrs. Blackwell noted that Ms. Logan had one month of high consumption, there was no leak discovered, the meter was not misread, and meter tested as accurate. Mrs. Blackwell noted that Ms. Logan has already paid the $270.65 bill.
IT WAS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY. THEREFORE, NO CREDIT WILL BE APPLIED TO THIS ACCOUNT.
3. GAYE BLACKWELL REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER JENNIFER JOHNSON. In this correspondence, Ms. Johnson noted that she experienced a leak on 9/18/16, which resulted in a larger than usual water bill for the period 9/8/16 – 106/16. In this correspondence, Ms. Johnson noted that she hired a plumber to repair the leak. Ms. Johnson noted that the plumber did not provide her with a receipt for services, and noted that she has made two attempts to contact the plumber to request a receipt. Ms. Johnson noted that she, at this time, has not received a receipt.
In this correspondence, Ms. Johnson further noted that when she never heard back from the plumber, she contacted the Authority to explain the situation and to ask if a cancelled check would suffice as proof of repair. Ms. Johnson noted that this is when she learned about the 60-day timeframe and, by then, that time period had passed. Therefore, Ms. Johnson is requesting that the Board grant an exception to the time limit because, had she received a receipt from the plumber, she would have been able to make her leak adjustment request within the 60-day timeframe.
MOTION BY STEVEN WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THAT A LEAK ADJUSTMENT BE PROVIDED TO MS. JOHNSON. All members present voted for the motion.
4. RICK DOBBS PRESENTED A REQUEST FROM MAUREEN PENNIMAN OF GO GIRL PROPERTIES, LLC. In this request, Ms. Penniman referenced her property at 7607 Bells Ferry Road. Ms. Penniman is requesting Authority participation in the cost of 380’ of 16” main.
Mr. Dobbs noted that the existing line in front of Ms. Penniman’s property is an 8” pvc line. This line could be upgraded to an 8” ductile iron line; however, the Authority has a 16” ductile iron line approximately 380’ from Ms. Penniman’s property. Mr. Dobbs noted that bids have been received by the Authority for extending the 16” line down to Ms. Penniman’s property. Mr. Dobbs noted that the difference in cost of upgrading the existing line to a 16”main as opposed to an 8” main is approximately $46,958.00, which would be a betterment from an 8” line to a 16” line.
MOTION BY GARY WINCHESTER AND SECOND BY ROBERT MORRISON TO APPROVE A BETTERMENT AT A COST NOT-TO-EXCEED $50,000.00 TO INCREASE THIS LINE FROM AN 8” LINE TO A 16” LINE. All members present voted for the motion.
5. DWAYNE FOWLER PRESENTED A FOLLOW-UP ITEM FROM THE 1/30/17 BOARD MEETING. MR. FOWLER NOTED THAT AT THE 1/30/17 MEETING, THE AUTHORITY HAD RECEIVED CORRESPONDENCE FROM THOMAS BRADBURY OF BFP FARMS, LLC REGARDING THE FOLLOWING PROPERTY:
BFP Farms, LLC
168.49 acres +/-
Located in Land Lots 730, 731, 783, 784, 801, 802, 855 and 856
2nd District, 2nd Section, Cherokee County, Georgia (MAP ATTACHED)
In this correspondence, Mr. Bradbury had requested the installation of a sewerage lift pump and force main extended to the existing sanitary sewer system on Arnold Mill Road.
MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE CONSTRUCTION OF A PUMP STATION AND FORCE MAIN EXTENDED TO THE EXISTING SANITARY SEWER SYSTEM ON ARNOLD MILL ROAD. THE EXACT LOCATION OF THE PUMP STATION WILL BE DETERMINED BY STAFF AT A LATER DATE. All members present voted for the motion.
6. MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 1/30/17 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
7. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $1,115,127.00 above budget projections for the period ending 12/31/16. Mrs. Jones reported that total operating expenses are approximately $413,835.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $3,391,766.00 for the period ending 12/31/16.
8. MOTION BY ROBERT MORRISON AND SECOND BY STEVEN WOODRUFF TO SET THE AUTHORITY’S WHOLESALE SEWER RATE FOR CALENDAR YEAR 2017 AT A RATE OF $4.10 PER THOUSAND GALLONS. THIS RATE WILL BE REVIEWED ON AN ANNUAL BASIS. All members present voted for the motion.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 13.951 MGD for the month of January 2017 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at 1188.4 ft. and reported a cumulative rainfall total of 38.83” for the past 12 months.
10. DAVID KUBALA NOTED THAT IT IS ANTICIPATED THAT CHEROKEE COUNTY WILL BE MOVED FROM A LEVEL 2 DROUGHT RESPONSE TO A LEVEL 1 DROUGHT RESPONSE SOMETIME SOON.
11. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG. Mr. Venters also reported an average daily treatment of 4.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.
12. MIKE VENTERS REPORTED THAT A WASTEWATER SPILL WAS REPORTED ON 1/27/17 FROM A MANHOLE ON THE OUTFALL LINE BEHIND THE CHEROKEE AQUATIC CENTER LOCATED AT GRESHAM MILL PARKWAY IN CANTON. Mr. Venters noted that the spill was discovered at 10:00 a.m. and was corrected at 7:00 p.m. that day. Mr. Venters noted that the cause of the spill was a collapsed manhole. The estimated volume spilled was 326,760 gallons into an unnamed tributary to Little River. Authority crews responded and put a temporary manhole in the line and stopped the spill.
13. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT AUTHORITY CREWS ARE CONTINUING WORK ON THE MOHAWK TRAIL WATER LINE REPLACEMENT PROJECT.
14. DWAYNE FOWLER REPORTED CONCERNING THE REPAIR OF THE LINE BEHIND THE CHEROKEE COUNTY AQUATIC CENTER. Mr. Fowler noted that this issue was an emergency repair and was completed by Strack, Inc. on 2/27/17 at an estimated cost of $192,000.00. Mr. Fowler noted that actual costs would be reported at a later date.
15. DWAYNE FOWLER REPORTED THAT THE AUTHORITY HAS RECEIVED ODOR COMPLAINTS FROM THE RIVER PARK BASIN AREA. Mr. Fowler noted that he is researching options for this issue and will report back to the Board at a later date.
16. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM LOUIS JONES, PROPERTY MANAGER OF CANTON MILL BUSINESS PARK. In this correspondence, Mr. Jones noted that Canton Mill Business Park currently has approximately 15 tenants that are family-owned enterprises that together employ over 125 people. Mr. Jones further noted that one of the manufacturing companies, The Furniture Guild, employs 33 people and has recently expanded a part of their furniture manufacturing operating into the 109 Railroad Street building located at the corner of West Main and Railroad Street, directly across from the CCWSA building at 110 Railroad Street.
In this correspondence, Mr. Jones further noted that they are in need of additional automobile parking spaces for some of these employees. Therefore, Mr. Jones is requesting that the Board consider allotting or sharing up to 12 spaces in the Authority’s parking lot at 110 Railroad Street. Mr. Jones noted that if the Authority needed the parking spaces back at a later date, the Authority could give the advance notice to Canton Mill Business Park, and they would act accordingly.
Discussion occurred regarding liability insurance, lease agreements, and policing of the property.
MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING. All members present voted for the motion.
17. MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN. All members present voted for the motion.