February 2016

Board Meeting Date:  February 29, 2016  ~ 4:00 PM

 

PERSONS PRESENT:  Mike Byrd, Steven Woodruff, Buzz Ahrens, Chris Wilbanks, Robert Morrison, Doug Dabbs, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Dan Carson, Beth Williams, Clint Blackwell, Dwight Turner, Mark Cochran, Mike Venters, Dwayne Fowler, Jeff Hooper, Ryan Sarks, Randy Mitchell, William Cherry, Mark Fogarty, and Eric Wacaster.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY STEVEN WOODRUFF, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MOTION BY BUZZ AHRENS AND SECOND BY DOUG DABBS TO ADD THE ERIC WACASTER/REQUEST FOR WATER LINE ON ROCK HOUSE ROAD ISSUE TO THE AGENDA.  All members present voted for the motion.

3.   BILL GRAHAM NOTED THAT, AT THE 11/30/15 BOARD MEETING, ERIC WACASTER HAD REQUESTED THE INSTALLATION OF A NEW WATER LINE DOWN ROCK HOUSE ROAD OFF SALACOA ROAD IN WALESKA.  Mr. Wacaster had noted that this is in the City of Waleska’s service area, and that the City would release this area to be serviced by CCWSA if agreed upon.

At that meeting, Bill Graham had noted a total footage of approximately 4400 feet of 4” ductile iron pipe for this project and an approximate cost of $120,000.00.  Mr. Graham had noted that 15 potential water connections could be made as a result of this project.

Mr. Wacaster had noted that the water quality on Rock House Road is very poor, and noted that he would be purchasing an acre of land having a driveway cut in so that the potential water line would run by his driveway.

The Board had tabled this issue at the 11/30/15 meeting, and had also tabled the issue again at the 1/25/16 meeting to allow staff to research the petition for service once it was received from Mr. Wacaster.

Bill Graham noted that as of today’s meeting, the Authority has now received the petition from Mr. Wacaster, and noted that there are nine signatures on the petition.

Tom Heard noted that if all 15 potential customers tied on the Authority’s service, the cost per customer would be $8000.00.

Bill Graham noted that if a 2 ½” line were installed, as opposed to a 4” line, at some point a booster pump station would need to be installed in order to boost the water pressure.  Mr. Graham also noted that if other potential customers on other roads in the area were considered for service, the length of pipe needed for the project would most likely change.

IT WAS THE CONSENSUS OF THE BOARD TO TABLE THIS ISSUE.  THE BOARD WILL RECONSIDER THIS ISSUE AGAIN DURING THE CIP REVIEW IN MAY 2016.

Eric Wacaster noted that, in the meantime, he would discuss the issue with other potential customers in the area to determine if any others would be interested in tying on to this potential water line.

4.   DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM MARK FOGARTY, PROJECT SUPERINTENDENT OF EVERGREEN CONSTRUCTION.  In this correspondence, Mr. Fogarty noted that he had received notice from CCWSA regarding water usage at Camellia Place at 294 Rope Mill Road.

Dwight Turner noted that this is a commercial account, and that Authority staff had discovered an illegal tap onto the Authority’s fire line at this service address.  The Authority had then fined the customer $2500.00 for theft of services.  Mr. Turner also noted that Mr. Fogarty is present at today’s meeting to discuss this issue.

Mark Fogarty addressed the Board and requested that the Board consider the following issues:

1)   The issue of the nature of the notice and the wording on the notice.  Mr. Fogarty noted that he feels the phrase “Theft of Service” implies that there was intent to deliberately and knowingly use water without paying for it.  Mr. Fogarty stated that this is not the case, and noted that his field team mistakenly thought the water was being metered and that the bills were going to the Evergreen Construction office.

Mr. Fogarty further noted that Evergreen Construction has two vaults, one for fire main and one for domestic water.  Mr. Fogarty stated that when he gave direction to connect their temporary water to the newly constructed water line coming from the vault, he gave instruction to make sure it was connected on the “Owners” side of the meter to make sure it was connected legally.  Mr. Fogarty noted that the plumber made the connection on the owner’s side of the meter, but he installed the connection within the wrong vault.  Mr. Fogarty noted that he did not realize that the meter in the fire main vault is only a flow meter and does not really measure the amount of the water.  It merely indicates if water has flowed.

Mr. Fogarty stated that there was never any intent to take any water that would not be paid for.  Mr. Fogarty noted that the water line in question was disconnected while an Authority staff member was still on-site and was subsequently moved to the domestic line in the location indicated by the inspector.  Mr. Fogarty noted that Evergreen fully intends to pay for the water that was used prior to inadvertently connecting to the wrong meter and any future water use.

2)   The proposal of a different value for the water that was used before the correction was made.  Mr. Fogarty noted that, even at five weeks later, Evergreen had only used 24,000 gallons since the connection to the correct line.  Given this data and average of 20,000 gallons per month usage, Evergreen proposes that a value be placed on the water that would be in accordance with an estimate of approximately 80,000 gallons used for the four months that the line was connected to the wrong meter.  Mr. Fogarty noted that he feels that, even if this was doubled to make sure CCWSA was not shortened any revenue, it would be for approximately 160,000 gallons.

Mr. Fogarty concluded that, if his calculations are correct based on current CCWSA rates, the initial value of $2500.00 would be the value for approximately $400,000 gallons of water.  Mr. Fogarty noted that Evergreen has not been using anywhere near that amount of water.

Tom Roach noted that the actions in question have damaged CCWSA property, and that the $2500.00 amount due is a fine which was imposed by policy whenever there are unauthorized taps onto any Authority line.  Mr. Roach noted that this connection could have potentially damaged the entire water system.  Mr. Roach noted that one of the reasons for imposing a fine is to deter wrongdoing.

IT WAS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY; THEREFORE, THE $2500.00 FINE WILL NOT BE WAIVED.

5.   DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER ELTON RAY PACE.  In this correspondence, Mr. Pace noted that he is disputing the charges on his December billing for 53,000 gallons of usage.  Mr. Pace noted that on 12/16/15, he was contacted by a neighbor and notified that his water was being turned off.  Upon investigation, he discovered that CCWSA was turning off the water due to a suspected leak.  Mr.Pace further noted in his correspondence that he had performed a thorough investigation of the premises, and that no water was standing inside or outside the home.  Mr. Pace noted that he turned the water back on and took a photo of the meter reading at that time.  Twenty four hours later he took a second photo of the meter and discovered that only 15 gallons had been used in the twenty four hour period.

In this correspondence, Mr. Pace further noted that on 12/18/15, he contacted CCWSA to discuss these findings.  CCWSA sent someone out to test the accuracy of the meter.  Mr. Pace noted that his water usage is now back to normal.  He indicated that he had never sent for a plumber because he did not have any evidence of a leak.

Dwight Turner noted that the water had gone through the meter and no evidence of a leak had been found.

MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO ABIDE BY EXISTING POLICY; THEREFORE, THE CHARGES WILL STAND.  All members present voted for the motion.

6.   DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING JANUARY 2016.

7.   DAN CARSON PRESENTED THE FOLLOWING GENERAL SERVICE CONTRACT UPDATES:

1)   CCWSA-2013-007-ATKINS NORTH AMERICA: Projected cost of $128,757.05 and total billed to date of $114,908.79

2)   CCWSA-2013-008-MCKIM & CREED: Projected cost of $225,203.32 and total billed to date of $213,203.32

3)   CCWSA-2014-008-MCKIM & CREED: Projected cost of $140,000.00 and total billed to date of $14,674.07

4)   CCWSA-2015-004-ATKINS NORTH AMERICA:  Projected cost of $99,432.00 and total billed to date of $1607.60

5)   CCWSA-2015-005-MCKIM & CREED:  Projected cost of $69,123.20 and total billed to date of $10,706.00

6)   CCWSA-2015-006-BROWN & CALDWELL:  Projected cost of $0.00 and total billed to date of $0.00

7)   CCWSA-2015-008-ENGINEERING STRATEGIES:  Projected cost of $32,680.00 and total billed to date of $0.00

8)   CCWSA-2015-009-LOWE ENGINEERS:  Projected cost of $0.00 and total billed to date of $0.00

8.   DAN CARSON REQUESTED APPROVAL OF CONTRACT AMENDMENT #4 IN THE AMOUNT OF $115,000.00 FOR THE RIVERBEND WWTP & RAW WATER INTAKE SERVICES PROJECT (CCWSA-2013-003-HAZEN & SAWYER).  Mr. Carson noted the reason for the contract amendment is for final close-out for design services.  Mr. Carson reported a current contract amount of $1,812,546.00 and a revised contract amount of $1,927,546.00.

MOTION BY DOUG DABBS AND SECOND BY CHRIS WILBANKS TO APPROVE CONTRACT AMENDMENT #4 IN THE AMOUNT OF $115,000.00 FOR THE RIVERBEND WWTP & RAW WATER INTAKE SERVICES PROJECT (CCWSA-2013-003-HAZEN & SAWYER).  All members present voted for the motion.

9.   DAN CARSON REQUESTED APPROVAL OF CONTRACT AMENDMENT #5 IN THE AMOUNT OF $1,397,058.00 FOR THE RIVERBEND WWTP & RAW WATER INTAKE SERVICES PROJECT (CCWSA-2013-003-HAZEN & SAWYER).  Mr. Carson noted the reason for the contract amendment is for bidding and construction services for Riverbend WWTP, Airport #1, and Smithwick Creek.  Mr. Carson reported a current contract amount of $1,927,546.00 and a revised contract amount of $3,324,604.00.

MOTION BY CHRIS WILBANKS AND SECOND BY STEVEN WOODRUFF TO APPROVE CONTRACT AMENDMENT #5 IN THE AMOUNT OF $1,397,058.00 FOR THE RIVERBEND WWTP & RAW WATER INTAKE SERVICES PROJECT (CCWSA-2013-003-HAZEN & SAWYER).  All members present voted for the motion.

10.   DAN CARSON PRESENTED A REQUEST TO BID THE RIVERBEND WWTP & COLLECTION SYSTEM IMPROVEMENTS PROJECT AND TO SET A CONSTRUCTION BUDGET FOR THIS PROJECT IN AN AMOUNT OF $21,016,000.00.

MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE REQUEST TO BID THE RIVERBEND WWTP & COLLECTION SYSTEM IMPROVEMENTS PROJECT AND TO SET A CONSTRUCTION BUDGET OF $21,016,000.00 FOR THIS PROJECT.  All members present voted for the motion.

11.   DAN CARSON PRESENTED A REQUEST TO BID THE KELLOGG CREEK ROAD @ WOODSTOCK ROAD INTERSECTION IMPROVEMENTS PROJECT AND TO SET A CONSTRUCTION BUDGET FOR THIS PROJECT IN AN AMOUNT OF $460,000.00.

MOTION BY BUZZ AHRENS AND SECOND BY DOUG DABBS TO APPROVE THE REQUEST TO BID THE KELLOGG CREEK ROAD @ WOODSTOCK ROAD INTERSECTION IMPROVEMENTS PROJECT AND TO SET A CONSTRUCTION BUDGET OF $460,000.00 FOR THIS PROJECT.  All members present voted for the motion.

12.   DAN CARSON NOTED THAT THE AUTHORITY IS MOVING FORWARD WITH THE HWY. 369 & HWY. 372 UTILITY RELOCATION PROJECT.  Mr. Carson noted that this project is a D.O.T. project and is not currently on the Authority’s CIP list.

13.   MOTION BY CHRIS WILBANKS AND SECOND BY DOUG DABBS TO APPROVE THE 1/25/16 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

14.   BETH WILLIAMS PRESENTED THE FINANCE REPORT.  Mrs. Williams reported that total operating revenues are approximately $622,314.00 below budget projections for the period ending 12/31/15.  Mrs. Williams noted that total operating expenses are approximately $454,619.00 below budget projections for the same period.  Mrs. Williams reported year-to-date net income of $1,622,396.00 for the period ending 12/31/15.

15.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 13.900 MGD for the month of January 2016 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.  Mr. Blackwell reported a cumulative rainfall total of 72.12” for the past 12 months.

16.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.8 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.050 GPD at the Riverbend Wastewater Treatment Facility.

17.   BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT.  MR. GRAHAM NOTED THAT AUTHORITY CREWS ARE CURRENTLY WORKING ON PALM STREET IN HOLLY SPRINGS AND HOLLY SPRINGS PARKWAY SOUTH OF HICKORY ROAD AS PART OF THE HOLLY SPRINGS SIDEWALK AND STORM DRAIN PROJECT.

18.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND.  In this correspondence, Mr. Wilmarth noted that the City of Ball Ground has received a grant to replace its 2” galvanized water line on Old Canton Road between McHan Street and Commerce Lane.  Mr. Wilmarth noted that the City is almost ready to bid the project whereby the existing 2” line would be replaced with an 8” line.

In this correspondence, Mr. Wilmarth noted that this new 8” line would be placed next to the Authority’s existing 8” line.

Mr. Wilmarth requests Board consideration of the following (based on the assumption of 30 affected houses):

1)   Ball Ground pays the going capacity fee to CCWSA

2)   Ball Ground provided the meter at each dwelling; compatible with the City’s radio read system

3)   Ball Ground provides CCWSA with monthly meter readings

4)   CCWSA bills the City of Ball Ground for consumption at the wholesale rate

5)   Ball Ground bills and collects from each dwelling as with all other dwellings in the City

MOTION BY DOUG DABBS AND SECOND BY ROBERT MORRISON TO DENY THIS REQUEST.  TOM HEARD WILL NOTIFY THE CITY OF BALL GROUND THAT THE AUTHORITY WOULD BE WILLING TO CONSIDER TAKING ON THESE CUSTOMERS AS RETAIL CUSTOMERS OF THE AUTHORITY.  All members present voted for the motion.

19.   TOM HEARD NOTED THAT THE BOARD WOULD BE TOURING THE ROSE CREEK WASTEWATER TREATMENT FACILITY ON TUESDAY, MARCH 8, 2016 AT 10:00 A.M.

20.   MOTION BY DOUG DABBS AND SECOND BY CHRIS WILBANKS TO ADJOURN.  All members present voted for the motion.

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