Board Meeting Date: December 14, 2017 ~ 4:00 PM
PERSONS PRESENT: Mike Byrd, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Clint Blackwell, Beth Jones, Garry Hensley, Joey Buice, Brian Breeden, Jennifer Arp, Mike Venters, Jeff Hooper, Gaye Blackwell, Randy Mitchell, and Ryan Sarks.
Members Winchester and Ahrens were not present.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. COREY GHORLEY REQUESTED APPROVAL OF THE FINAL CLOSE-OUT CHANGE ORDER #1 FOR THE ROSE CREEK ODOR CONTROL SCREEN ROOM PHASE 2 PROJECT (CCWSA-2016-004). Mr. Ghorley noted that the change order is an increase in the overall amount of $11,412.83. Mr. Ghorley reported an approved construction budget of $689,027.00 and a final total amount of $700,439.83. Mr. Ghorley noted that roof repair/replacement was added to the project in an amount of $21,695.83, and there was a deduction from the initial contractor in the amount of $10,283.00.
MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE FINAL CLOSE-OUT CHANGE ORDER #1 FOR THE ROSE CREEK ODOR CONTROL SCREEN ROOM PHASE 2 PROJECT (CCWSA-2016-004) IN THE AMOUNT OF $11,412.83. All members present voted for the motion.
3. MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO AUTHORIZE TOM HEARD TO EXECUTE THE MEMORANDUM OF AGREEMENT FOR PARTICIPATION IN THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT’S TOILET RETROFIT PROGRAM IN THE AMOUNT OF $30,000.00. All members present voted for the motion.
David Kubala noted that this item was included in the FY 2018 budget that was approved in August 2017.
4. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM MARTY ORR OF PRIME INTEREST, INC. In this correspondence, Mr. Orr requested Board approval of a wastewater lift station that would serve the following properties: 203 Caboose Lane, Woodstock, GA 30189, Wabash Trail, Woodstock, GA 30189, Stations Drive (2 combined tracts), Woodstock, GA 30189. Mr. Orr noted that he is proposing a ninety-nine lot single family subdivision on property currently owned by Robert W. James. (CONCEPT PLAN ATTACHED).
Mr. Fowler noted this is the first reading of this issue.
5. MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO AUTHORIZE CHAIRMAN BYRD TO EXECUTE THE DEVELOPERS EXPANSION AGREEMENT WITH GATES CONSTRUCTION, LLC C/O BILL SCHROEDER (EXHIBITS ATTACHED). All members present voted for the motion.
6. MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE 11/27/17 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
7. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones presented preliminary financial statements for the months of August, September, and October 2017. Mrs. Jones noted that she was presenting preliminary statements due to the audit not being finalized at this time.
8. BETH JONES NOTED THAT, AT THE 2/27/17 BOARD MEETING, THE BOARD VOTED TO SET THE AUTHORITY’S WHOLESALE SEWER RATE FOR CALENDAR YEAR 2017 AT A RATE OF $4.10 PER THOUSAND GALLONS, AND TO REVIEW THIS RATE ON AN ANNUAL BASIS. Mrs. Jones noted that staff has reviewed this rate and feels that this rate is adequate at this time, and noted that staff reviews rates annually during the budgeting process. Mrs. Jones questioned if the Board desires to continue reviewing the wholesale sewer rate on an annual basis.
MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THAT STAFF WILL BRING ANY POTENTIAL RATE ADJUSTMENTS TO THE BOARD FOR CONSIDERATION WHEN DEEMED NECESSARY BY AUTHORITY STAFF AS A RESULT OF ANNUAL REVIEW DURING THE BUDGETING PROCESS. All members voted for the motion.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 14.924 MGD for the month of November 2017 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at 1189.3 feet, and reported a cumulative rainfall total of 62.03” for the past 12 months.
10. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.0 MG. Mr. Venters also reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.
11. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT WORK IS CONTINUING ON THE NOONDAY CREEK FORCE MAIN REPLACEMENT PROJECT.
12. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REQUESTED APPROVAL OF THE PROPOSED 2018 BOARD MEETING CALENDAR (ATTACHED).
MOTION BY ROBERT MORRISON AND SECOND BY LISA WOODRUFF TO APPROVE THE 2018 BOARD MEETING CALENDAR AS PRESENTED. All members present voted for the motion.
13. TOM HEARD NOTED THAT WATER TREATMENT PLANT MANAGER CLINT BLACKWELL IS THE RECIPIENT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ N.M. DEJARNETTE AWARD FOR OUTSTANDING SERVICE.
14. IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE A TOUR OF AUTHORITY LIFT STATIONS SOMETIME IN JANUARY 2018.
15. TOM HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON. In this letter, Mr. Peppers noted that, in accordance with the provisions of the Service Delivery Agreement executed 9/27/99 by and between CCWSA and the City of Canton, the City of Canton did receive notice on 10/30/17 from CCWSA that the Authority rejected the City of Canton’s stipulation that no portion of the water or wastewater service line for the 78.2 acres of property along Univeter Road (Lusk Project) be stubbed out within 50 feet of any property line. After reviewing the objection to the stipulation, the City of Canton agrees to waive the stipulation and release the property from its sewer service area to CCWSA. The City does want to note that this release of the property in no way guarantees that any future adjacent properties within the City’s service area may be released to the Authority and that any such projects should follow the process outlined in the Service Delivery Agreement executed 9/27/99.
16. MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN. All members present voted for the motion.