December 2015

Board Meeting Date:  December 17, 2015  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Steven Woodruff, Chris Wilbanks, Buzz Ahrens, Robert Morrison, Doug Dabbs, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Dan Carson, Beth Williams, Clint Blackwell, Jeff Hooper, Dwight Turner, Mark Cochran, Randy Mitchell, and Ryan Sarks.

Mike Byrd, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING NOVEMBER 2015.

3.  DAN CARSON REQUESTED APPROVAL OF THE 2015-2016 GENERAL SERVICES ENGINEERING CONTRACT WITH ENGINEERING STRATEGIES, INC. (CCWSA-2015-008-ESI) IN AN AMOUNT NOT TO EXCEED $200,000.00.

MOTION BY CHRIS WILBANKS AND SECOND BY STEVEN WOODRUFF TO APPROVE THE 2015-2016 GENERAL SERVICES ENGINEERING CONTRACT WITH ENGINEERING STRATEGIES, INC. (CCWSA-2015-008-ESI) IN AN AMOUNT NOT TO EXCEED $200,000.00.  All members voted for the motion.

4.  DAN CARSON REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #3 FOR THE HOLLY SPRINGS DOWNTOWN SANITARY SEWER SYSTEM PROJECT (CCWSA-2014-002).  Mr. Carson noted this is a final/completion closeout change order.  The amount of the change order is $40,819.55.  The original contract price is $1,478,345.00 and the revised contract price is $1,519,164.55.  The reason for the change order is for adjustment of final quantities.  The increase in cost is from additional rock excavation encountered during construction.

MOTION BY DOUG DABBS AND SECOND BY BUZZ AHRENS TO APPROVE CONTRACT CHANGE ORDER #3 FOR THE HOLLY SPRINGS DOWNTOWN SANITARY SEWER SYSTEM PROJECT (CCWSA-2014-002) AS PRESENTED.  All members voted for the motion.

5.  DAN CARSON REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 FOR THE RIVERBEND RAW WATER PUMP STATION AND FORCE MAIN PROJECT (CCWSA-2014-004-KM DAVIS).  Mr. Carson noted the reason for the change order is a 90-day time extension request from KM Davis for delays in submittal approval and equipment fabrication and delivery.  This time extension only applies to work associated with the raw water pump station and electrical building.  All work with 20” raw water transmission main, 8” force main, and fiber optic cable installation along the transmission main route shall be installed within the original contract time and shall be subject to liquid damages in accordance with Article 3.2 of Agreement Between Owner and Contractor.

MOTION BY CHRIS WILBANKS AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #1 FOR THE RIVERBEND RAW WATER PUMP STATION AND FORCE MAIN PROJECT (CCWSA-2014-004-KM DAVIS) AS PRESENTED.  All members voted for the motion.

6.  BILL GRAHAM REPORTED CONCERNING THREE POTENTIAL ALTERNATE ROUTES FOR THE WATER LINE RELOCATION PROJECT AT THE AIRPORT.  Mr. Graham noted this is a follow-up item from the 11/30/15 Board Meeting.  Mr. Graham noted that Alternate Route #1 consists of boring underneath the runway and taxiway at the airport and installing approximately 3,250 feet of 16” DIP at an estimated cost of $333,250.00.  Alternate Route #2 consists of crossing Cherokee County property and installing approximately 8,100 feet of 16” DIP at an estimated cost of $387,648.50.  Mr. Graham noted that the Airport Authority has plans to install a roadway on this property, so the possibility exists of the Authority having to relocate this line at a later date.  Alternate Route #3 consists of installing approximately 7,200 feet of 16” DIP along Lower Bethany Road to Hwy. 5 to Bishop Road.  The Authority would also bore I-575 (approx. 200 ft.).  The remainder of the work would be performed by Authority staff.  Mr.

Graham reported an estimated cost of $427,575.00 for this alternate route.  Mr. Graham noted that he recommends approval of the Lower Bethany route at an estimated cost of $427,575.00.

MOTION BY STEVEN WOODRUFF AND SECOND BY GARY WINCHESTER TO PROCEED WITH THE LOWER BETHANY ROAD ROUTE AS PRESENTED.  All members voted for the motion.

7.  MOTION BY GARY WINCHESTER AND SECOND BY BUZZ AHRENS TO APPROVE THE 11/30/15 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.  BETH WILLIAMS PRESENTED THE FINANCE REPORT.  Mrs. Williams reported that total operating revenues are approximately $213,273.00 above budget projections for the period ending 9/30/15.  Mrs. Williams reported that total operating expenses are approximately $180,890.00 below budget projections for the same period.  Mrs. Williams reported year-to-date net income of $839,966.00 for the period ending 9/30/15.

Mrs. Williams reported that total operating revenues are approximately $126,543.00 above budget projections for the period ending 10/31/15.  Mrs. Williams reported that total operating expenses are approximately $255,795.00 below budget projections for the same period.  Mrs. Williams reported year-to-date net income of $1,281,388.00 for the period ending 10/31/15.

9.  BETH WILLIAMS PRESENTED A REFUNDING UPDATE RECEIVED BY BRYCE HOLCOMB OF CITI REGARDING THE AUTHORITY’S SERIES 2006/2007 BONDS.  According to this update dated 12/17/15, the Authority could potentially realize $4,472,247.00 in total savings, $3,463,590.00 in present value savings, or 9.17% of the refunded Series 2006 and 2007 bonds.

Mrs. Williams noted that Mr. Holcomb is closely monitoring this refunding, and will provide another update soon.

10.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell an average daily treatment of 13.102 MGD for the month of November 2015 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.  Mr. Blackwell reported a cumulative rainfall total of 66.33” for the past 12 months.

11.  JEFF HOOPER PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Hooper reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.3 MG.  Mr. Hooper reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.05 GPD at the Riverbend Wastewater Treatment Facility.

12.  JEFF HOOPER REPORTED THAT A WASTEWATER SPILL OCCURRED ON 12/15/15 AT 2449 TOWNE LAKE PARKWAY IN WOODSTOCK.  The cause of the spill was grease and debris that blocked the sewer line.  Authority crews jetted and cleaned the debris from the line.  The estimated amount of the spill was 6,420 gallons.  This spill was reported to the EPD.

13.   BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT.  MR. GRAHAM NOTED THE AUTHORITY HAD RECEIVED A REQUEST FROM THE RESIDENTS OF HEMBREDGE HILLS SUBDIVISION FOR WATER MAIN REPLACEMENT AND UPGRADE WITH FIRE HYDRANTS.  Mr. Graham reported an estimated cost of $272,000.00 to replace all the existing lines in the subdivision.  Mr. Graham noted the original 2 ½” pvc lines were installed in the 1960s.

MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO ADD THIS PROJECT TO THE AUTHORITY’S CIP/FUTURE PROJECTS LIST THAT WILL BE UPDATED IN MAY 2016.  All members voted for the motion.

14.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REQUESTED APPROVAL THE 2016 BOARD MEETING CALENDAR (ATTACHED).

MOTION BY GARY WINCHESTER AND SECOND BY CHRIS WILBANKS TO APPROVE THE 2016 BOARD MEETING CALENDAR AS PRESENTED.  All members voted for the motion.

15.  TOM HEARD REPORTED THAT HE IS CURRENTLY WORKING ON THE SCHEDULING OF POTENTIAL BOARD TOUR DATES SO THAT THE BOARD CAN VISIT VARIOUS AUTHORITY LOCATIONS.

16.  MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO ADJOURN.  All members voted for the motion.

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