April 2018

Board Meeting Date:  April 30, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Beth Jones, Hoyt Ledford, Garry Hensley, Mark Cochran, Mike Venters, Jamie Veley, Marc Rosenberger, Ryan Sarks, Jeff Hooper, Gaye Blackwell, Alison Payne, Jennifer Arp, Eric Wright, Tim Dobson, Andrew Lovejoy, Ernie Earn, and J.R. Crowe.

Mike Byrd, Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    ERNIE EARN, PRESIDENT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS, PRESENTED THE FOLLOWING AWARDS:

1)    PLATINUM AWARD – ETOWAH RIVER WATER TREATMENT PLANT

2)    2018 GEORGIA DRINKING WATER TASTE TEST DISTRICT CHAMPION – PRESENTED TO CCWSA FOR THE BEST TASTING TAP WATER IN DISTRICT 1

3)    PLATINUM AWARD – ROSE CREEK WATER POLLUTION CONTROL FACILITY

4)    PLATINUM AWARD – FITZGERALD CREEK WATER POLLUTION CONTROL FACILITY

5)    WATER RECLAMATION FACILITY OF THE YEAR AWARD IN THE CATEGORY OF ADVANCED TREATMENT 3.0 – 5.9 MGD – FITZGERALD CREEK WPCP

3.    GAYE BLACKWELL PRESENTED A REQUEST FROM VERONICA SITTERDING.  Mrs. Blackwell referenced correspondence received from Ms. Sitterding in which Ms. Sitterding is disputing charges to her ex-husband’s now closed irrigation account.

Mrs. Blackwell presented the following timeline:

·         9/6/17 – Accounts for home and irrigation meters were opened.

·         10/11/17 – First bill of zero consumption; service dates 9/9/17 – 10/5/17

·         11/13/17 – Billed 7,000 gallons; service dates of 10/5/17 – 11/6/17

·         11/20/17 – Customer called concerning billed amount; work order issued for misread

·         11/21/17 – Meter tech checked meter and found it turning, indicating a leak.  Meter tech turned water off at curb stop.

·         12/14/17 – Billed 4,000 gallons; service dates 11/6/17 – 12/7/17

·         1/18/18 –  Billed 9,000 gallons; service dates 12/7/17 – 1/11/18

·         2/9/18 – Final bill of 2,000 gallons; service dates 1/11/18 – 2/8/18

·         Meter off at curb stop on 11/21/17, next bill dropped in consumption.  The following bill and the final bill service from 12/7/17 – 2/8/18 showed a total consumption of 11,000 gallons combined.  Meter must have been turned back on after meter tech turned it off.  No water has gone through the meter since the closing of the account on 2/8/18.

·         No payment was made during the time the irrigation meter was active in Mr. Sitterding’s name.

·         2/9/18 – The total billed amount of $190.81 was transferred to the open house account.

·         2/22/18 – Ms. Sitterding spoke with Mrs. Blackwell in regard to the closed irrigation account.  Ms. Sitterding stated at that time she would be sending a letter of appeal to the Board.

·         4/5/18 – The open account was noted that no letter was received.

·         4/16/18 – Email was received from Ms. Sitterding.  Attached was a letter of appeal to the Board.  Ms. Sitterding stated earlier in the day when Mrs. Blackwell spoke with her that she had mailed a letter earlier, but it was never received in the CCWSA office.

·         4/20/18 – No payment arrangements have been made at this time.  Customer is waiting on Board’s decision.

·         Customer has paid the monthly billed amount on the house meter since the final balance of $190.81 from the irrigation meter was transferred.  No payment has been made toward the transferred balance.

MOTION BY ERIC WILMARTH AND SECOND BY ROBERT MORRISON TO DENY THE REQUEST OF MS. SITTERDING, CONSISTENT WITH AUTHORITY POLICY.  All members voted for the motion.

4.    JEFF HOOPER REQUESTED RELINQUISHMENT OF EASEMENTS AT 1725 AND 1726 PARK EAST.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE RELINQUISHMENT OF EASEMENTS AT 1725 AND 1726 PARK EAST.  All members voted for the motion.

5.    RYAN SARKS PRESENTED THE FY 2018 SURPLUS LISTING.  Mr. Sarks noted that the items on this listing would be sold at auction on 5/12/18.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE FY 2018 SURPLUS LISTING AS PRESENTED.  All members voted for the motion.

6.    MIKE BYRD REVIEWED THE FOLLOW-UP ITEMS FROM THE 3/26/18 BOARD MEETING:

1)    DWAYNE FOWLER PRESENTED A REQUEST BY H. WAYNE CLARK OF LAND ACQUISITION & DEVELOPMENT FOR A LIFT STATION AND FORCE MAIN TO SERVE THE MILTON OVERLOOK DEVELOPMENT OFF BATESVILLE ROAD (MAP ATTACHED).  Mr. Fowler noted this is the second reading of this issue, and noted that this development consists of approximately 100 units.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE LIFT STATION AND FORCE MAIN TO SERVE THE MILTON OVERLOOK DEVELOPMENT OFF BATESVILLE ROAD.  All members voted for the motion.

2)    DWAYNE FOWLER PRESENTED A REQUEST FROM JIM LOWE OF ATWELL, LLC FOR A LIFT STATION AND FORCE MAIN TO SERVE DOBSON CIRCLE SUDIVISION OFF HWY. 20 AT UNION HILL (MAP ATTACHED).  Mr. Fowler noted this is the second reading of this issue, and noted that this development consists of approximately 35 units.  Mr. Fowler noted that Mr. Lowe is proposing to connect to the existing sewer outfall in the Forest Creek Subdivision via the existing CCWSA easement.

MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO APPROVE THE LIFT STATION AND FORCE MAIN TO SERVE DOBSON CIRCLE SUBDIVISION OFF HWY. 20 AT UNION HILL.  Members Wilmarth, Ahrens, Morrison, Woodruff, Dabbs, and Winchester voted for the motion.  Member Byrd abstained from voting.  Motion passed.

3)    DWAYNE FOWLER PRESENTED A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A LIFT STATION FOR RIVERSIDE TOWNHOMES, WHICH IS LOCATED SOUTH OF TOONIGH ROAD (MAP ATTACHED).  Mr. Fowler noted this is the second reading of this issue, and noted that this development consists of approximately 71 units.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE LIFT STATION FOR RIVERSIDE TOWNHOMES.  All members voted for the motion.

7.    MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE 3/26/18 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.    BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,059,443.00 below budget projections for the period ending 2/28/18.  Mrs. Jones reported that total operating expenses are approximately $965,762.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,614,472.00 for the period ending 2/28/18.

9.    HOYT LEDFORD PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL.  Mr. Ledford reported an average daily treatment of 14.171 MGD for the month of March 2018 at the Etowah River Water Treatment Facility.  Mr. Ledford also reported that the Hollis Q. Lathem Reservoir is at 1189.3 ft.  Mr. Ledford reported a cumulative rainfall total of 69.25” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.5 MG.  Mr. Venters reported an average daily treatment of 4.1 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

11.   MIKE VENTERS REPORTED THAT THE AUTHORITY HAD RECEIVED AN ODOR COMPLAINT ON 3/11/18 FROM THE INDIAN RIDGE AREA.  Mr. Venters noted that, upon investigation, all systems were working correctly.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred at Bells Ferry @ Hwy. 92 during the month of April 2018.  Mrs. Arp noted that approximately 6000 gallons were spilled, and noted that the cause of the spill was grease in the lines.  Mrs. Arp reported that Authority crews jetted the lines and removed the blockage.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE INITIAL TIMBER CUT AT THE ROCK CREEK PROPERTY IS NEARING COMPLETION.

14.   DWAYNE FOWLER PRESENTED AN UPDATE ON THE HWY. 20 ROAD WIDENING PROJECT.

15.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD PRESENTED THE UPDATED CCWSA POLICY MANUAL.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO RESCIND THE FOLLOWING POLICIES THAT ARE DESIGNATED FOR REMOVAL IN THE CCWSA POLICY MANUAL:

1)       DISSOLVING OF BOARD COMMITTEES – POLICY DATED 8/27/12.  The reason for rescinding this policy is that since committee meetings are open meetings, the Board decided to include all members for committees as a whole.  No need for policy.

2)       CHANGE ORDERS – POLICY DATED 12/18/95.  The reason for rescinding this policy is that all contract change orders on projects are approved by the Board.  No need for policy.

3)       CHARGING CHEROKEE COUNTY FOR REVIEW & PERMIT FEES – POLICY DATED 10/27/14.  The reason for rescinding this policy is that it is not a policy.

4)       FIRE HYDRANT METERS – POLICY DATED 8/30/04.  The reason for rescinding this policy is that it is not a policy.

5)       FIRE LINE SYSTEM FOR SMALL BUSINESSES AND CHURCHES – POLICY DATED 8/26/02.  The reason for rescinding this policy is that all non-residential meters are treated the same.  Connection details and requirements are covered in specifications.  Therefore, there is no need for separate policy.

6)       MANDATORY WATER BAN AUTHORITY – POLICY DATED 4/26/04.  The reason for rescinding this policy is that the State of Georgia dictates drought policy.  No individual CCWSA policy allowed.

7)       METER RATES/CHURCHES – POLICY DATED 2/13/91.  The reason for rescinding this policy is that no policy is needed.

8)       METERS AVAILABLE TO INDIVIDUAL CUSTOMERS – POLICY DATED 4/26/99.  The reason for rescinding this policy is that no policy is needed.

9)       NO PRIVATE SYSTEM MASTER METERS – POLICY DATED 4/26/99.  The reason for rescinding this policy is that this information is covered in specifications.  No need for policy.

10)   REWARD FOR INFORMATION REGARDING ILLEGAL DUMPING – POLICY DATED 7/29/02.  The reason for rescinding this policy is that fines are in place.  No need for reward.

11)   UP FRONT FEES FOR LIFT STATIONS – POLICY DATED 4/30/01.  The reason for rescinding this policy is that there is no need for this policy.  Details are covered under the Authority’s plan review fees and maintenance bond letter of credit procedures.  Developers provide a 12-month warranty maintenance period.

12)   DEFINITION OF A SUBDIVISION – POLICY DATED 1/31/00.  The reason for rescinding this policy is that County zoning rules determine definition of subdivision types.

All members voted for the motion.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE AND RE-ADOPT THE REMAINING POLICIES AS PRESENTED IN THE CCWSA POLICY MANUAL.  All members voted for the motion.

16.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE REVISED WATER AND SEWER SPECIFICATIONS AS PRESENTED.  All members voted for the motion.

17.   TOM HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON, REGARDING THE SERVICE DELIVERY AGREEMENT EXECUTED 9/27/99 BY AND BETWEEN THE CCWSA AND THE CITY OF CANTON.  In this letter, Mr. Peppers stated that the City of Canton has revisited the Authority’s request related to Parcel Number 15 N13, Parcel Number 11 via certified mail on 2/6/18.  The letter was in reference to the RaceTrac near Exit 14 and Kroger.  Mr. Peppers further noted in this letter that, given all of the information about the history of this site and the current connectivity with relation to water and wastewater services, the City withdraws its former concerns noted in the letter from February and agrees to the request to relinquish the property to CCWSA for its agency to service with water and wastewater.  The City of Canton requests that CCWSA make this adjustment to its service area map as the City of Canton will do with their own mapping and that a copy of this letter be attached to the existing Service Agreement as proof of this transfer of service area.

18.   TOM HEARD REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON, REGARDING DAILY CAPACITY METER ALLOTMENT.  In this letter, Mr. Peppers noted that the City of Canton has been approached by the Pacific Group to annex 23.96 acres along Fate Conn Road into the City.  City Council has approved the proposed annexation at the 1/18/18 City Council meeting with several stipulations, including the City of Canton purchase water from CCWSA and provide service to individual homeowners via a master meter at the front of the community.  The master meter will be purchased by the Pacific Group and be in accordance with all the requirements of CCWSA.

Mr. Peppers further noted in this correspondence that City staff has estimated the demand at the proposed development and reviewed consumption of all the City’s interconnections with the Authority.  Based on demand and the lack of consumption over the years, City staff recommended to City Council to transfer its allocation of 50,000 gpd from the meter at Weaver Circle and Highway 20 to a new meter located on Fate Conn Road near Fred Bishop Drive and Walker Road.  Furthermore, this transfer will deactivate the account at Weaver Circle and eliminate the need for the connection in the future.  Mr. Peppers noted that since this is a transfer of their existing allocation, there will not be any effect on their overall daily capacity allotment.

In this correspondence, Mr. Peppers concluded that with the stipulation being a condition of annexation and issuance of a land disturbance permit, the City would appreciate any assistance from the Authority in expediting this request.

MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO AUTHORIZE THE TRANSFER OF ALLOCATION OF POTABLE WATER FOR THIS SPECIFIC 23.96 ACRE TRACT ALONG FATE CONN ROAD THAT WILL BE DESIGNATED ON A NEW SERVICE AREA BOUNDARY MAP TO BE PROVIDED BY CCWSA THAT WILL INDICATE THE EXCHANGE OF SERVICE AREA FROM THE CCWSA TO THE CITY OF CANTON.  THIS SERVICE AREA BOUNDARY MAP WILL BE SUBJECT TO APPROVAL BY THE CITY OF CANTON.   THE BOARD ALSO AUTHORIZES THE CLOSING OF THE HWY. 20 @ WEAVER CIRCLE COMPOUND MASTER WATER METER (METER NUMBERS 1644419 & 65369483).  THIS MASTER METER WILL BE TAKEN OUT OF SERVICE AND DECOMMISSIONED AND THE ALLOCATION OF 50,000 GPD OF EXISTING CAPACITY FOR THIS METER WILL BE TRANSFERRED TO A NEW METER TO BE INSTALLED  ON FATE CONN ROAD NEAR FRED BISHOP DRIVE AND WALKER ROAD, UNDER THE STIPULATION THAT THE DEVELOPER WILL INSTALL AND BEAR THE COST AND EXPENSE OF THE NEW MASTER METER INSTALLED AT THE FRONT OF THE COMMUNITY, PURSUANT TO CCWSA DEVELOPMENT REGULATIONS.  All members voted for the motion.

19.   TOM HEARD NOTED THAT THE MAY 2018 BOARD MEETING WILL BE HELD ON WEDNESDAY, MAY 30TH AT 9:00 A.M. DUE TO THE MEMORIAL DAY HOLIDAY.

20.   MOTION BY DOUG DABBS AND SECOND BY BUZZ AHRENS TO ADJOURN.  All members voted for the motion.

 

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