April 2017

Board Meeting Date:  April 24, 2017  ~ 4:00 PM

 

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Chris Wilbanks, Buzz Ahrens, Robert Morrison, Doug Dabbs, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Lori Forrester, Mark Cochran, Mike Venters, Tripp Reiter, Marc Rosenberger, Gaye Blackwell, Joey Buice, Jennifer Arp, Jeff Hooper, Garry Hensley, Randy Mitchell, Ron Krnyaich, Rick Wilson, Carleton Sherrer, Trooper Smith, and Pam Burnett.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   PAM BURNETT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS PRESENTED THE FOLLOWING AWARDS TO THE AUTHORITY: 

·       Etowah River Water Treatment Facility:  Plant of the Year Award

·       Etowah River Water Treatment Facility:  Platinum Award

·       Etowah River Water Treatment Facility:  Drinking Water Taste Test Award for District One

·       Rose Creek Wastewater Treatment Facility:  Plant of the Year Award

·       Rose Creek Wastewater Treatment Facility:  Platinum Award

·       Fitzgerald Creek Wastewater Treatment Facility:  Platinum Award

·       Ron Krnyaich:  Top Operator of the Year Award

3.   COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER #1 (FINAL) IN THE AMOUNT OF $9,001.00 FOR THE CCWSA-2016-012-EAST CHEROKEE DRIVE @ OLD HWY. 5 INTERSECTION IMPROVEMENTS PROJECT.  Mr. Ghorley reported an original contract price of $120,400.01 and a final contract price of $129,401.01.

MOTION BY GARY WINCHESTER AND SECOND BY CHRIS WILBANKS TO APPROVE CHANGE ORDER #1 IN THE AMOUNT OF $9,001.00 FOR THE CCWSA-2016-012-EAST CHEROKEE DRIVE @ OLD HWY. 5 INTERSECTION IMPROVEMENTS PROJECT.  All members present voted for the motion.

4.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM NATHAN ADRIAN OF SOUTHEASTERN ENGINEERING.  In this correspondence, Mr. Adrian requested approval of a lift station for a project along East Cherokee Drive.  Mr. Adrian noted this project is across from Mill Creek Drive.  (Preliminary site plan with force main location and head loss/pump sizing calculations attached).

Mr. Fowler noted this is the first reading of this issue.

5.   RICK WILSON PRESENTED THE FY 2017 SURPLUS LISTING.  Mr. Wilson noted that the items on this listing would be sold at auction on 4/29/17.

MOTION BY CHRIS WILBANKS AND SECOND BY GARY WINCHESTER TO APPROVE THE FY 2017 SURPLUS LISTING AS PRESENTED.  All members voted for the motion.

6.   MIKE BYRD REVIEWED THE FOLLOW-UP ITEMS FROM THE 3/27/17 BOARD MEETING:

1)   TOM ROACH REPORTED CONCERNING THE REQUEST OF LOUIS JONES OF CANTON MILL BUSINESS PARK REGARDING THE POTENTIAL LEASING OF PARKING SPACES AT 110 RAILROAD STREET.  Mr. Roach noted that this request does not appear to be consistent with the Authority’s “corporate purposes” as outlined in the Authority’s enabling legislation.  (COUNSEL LETTER ATTACHED)

Mr. Roach noted that his firm recommends against lending or leasing the parking spaces to any third parties.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO  AUTHORIZE COUNSEL TO PROVIDE NOTIFICATION TO MR. JONES THAT THE AUTHORITY WILL ADHERE TO THE BY-LAWS SET FORTH IN ITS CHARTER AND WILL NOT ENTER INTO A LEASE AGREEMENT WITH MR. JONES.  All members present voted for the motion.

2)   DWAYNE FOWLER REPORTED CONCERNING THE REQUEST OF JOHN MERDER OF TRAVIS PRUITT AND ASSOCIATES FOR APPROVAL OF A SANITARY SEWER PUMPING STATION AND ASSOCIATED FORCED SEWER SERVICE LINE FOR STRINGER ROAD AND HICKORY FLAT HIGHWAY.  Per this request, this proposed pump station and force main would serve approximately 500 single-family residential units located on Stringer Road and Hickory Flat Highway.  This request is submitted on behalf of the owners of the following land parcels:

15-0256-0001                      15-0250-0004                      15-0254-0013

15-0256-0002                      15-0254-0001

15-0257-0001                      15-0254-0009

15-0257-0002                      15-0255-0005

15-0321-0001                      15-0254-0007

15-0257-0003                      15-0254-0008

MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO APPROVE THE REQUEST OF JOHN MERDER OF TRAVIS PRUITT AND ASSOCIATES FOR A SANITARY SEWER PUMPING STATION AND ASSOCIATED FORCED SEWER SERVICE LINE FOR STRINGER ROAD AND HICKORY FLAT HIGHWAY.  All members present voted for the motion.

3)   DWAYNE FOWLER REPORTED CONCERNING THE REQUEST OF KEVIN SEIFERT OF THE PACIFIC GROUP FOR APPROVAL OF PUMP STATIONS AND FORCE MAIN FOR BELMONT DOWNS (MAP ATTACHED).  Per this request, the proposed layout/design for the pump station and force main is as follows:

·         3 onsite lift stations to serve the 500 lot site (The central lift station will provide access for the Cherokee County property to the east as well)

·         1 onsite area for future lift station

·         20’ easement for future force main

–          Runs from future lift station area to Henry Scott R/W

–          Running side by side along onsite proposed force main location

MOTION BY CHRIS WILBANKS AND SECOND BY GARY WINCHESTER TO APPROVE THE REQUEST FOR PUMP STATIONS AND FORCE MAIN FOR BELMONT DOWNS AS PRESENTED.  All members present voted for the motion.

4)   MIKE BYRD NOTED THAT THE BOARD, PER APPROVAL AT THE 3/27/17, HAD SENT A LETTER (ATTACHED) TO THE METRO DISTRICT REGARDING THE 2017 MNGWPD DRAFT PLAN.  Mr. Byrd noted that the Authority is now in receipt of a response from the Metro District.  (RESPONSE LETTER ATTACHED)

MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO ACCEPT THE RESPONSE LETTER FROM THE METRO DISTRICT.  All members voted for the motion.

7.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 3/27/17 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $614,452.00 above budget projections for the period ending 2/28/17.  Mrs. Jones reported that total operating expenses are approximately $518,462.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $4,038,989.00 for the period ending 2/28/17.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 13.663 MGD for the month of March 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.  Mr. Blackwell reported a cumulative rainfall total of 39.25” for the past 12 months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.2 MGD at the Rose Creek Wastewater Treatment Facility, and a total reuse monthly flow of 2.6 MG.  Mr. Venters reported an average daily treatment of 4.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE S.R. 20 @ S.R. 108 INTERSECTION IMPROVEMENTS PROJECT IS NOW COMPLETE.

MOTION BY CHRIS WILBANKS AND SECOND BY GARY WINCHESTER TO ADJOURN.  All members present voted for the motion.

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