May 2017

Board Meeting Date:  May 31, 2017  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Buzz Ahrens, Chris Wilbanks, Doug Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Darrell Caudill, Wesley Banks, Corey Ghorley, Joey Buice, Clint Blackwell, Jeff Hooper, Alison Payne, Mark Cochran, Mike Venters, Jennifer Arp, Beth Jones, Garry Hensley, Gaye Blackwell, Ryan Sarks, and Randy Mitchell.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   GAYE BLACKWELL REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER LESLIE COLEMAN.  In this correspondence, Mrs. Coleman noted that one of the pipes on her sprinkler system in the underground compartment burst under pressure.  Mrs. Coleman further noted that her husband noticed the water flowing down the side of their house and into the creek on 3/17/17.  Mrs. Coleman noted that her husband turned off the water and had the sprinkler company come out on an emergency call to make repairs.

In this correspondence, Mrs. Coleman noted that she applied for a leak adjustment and was turned down because she had already received a leak adjustment within the past three years.

In this correspondence, Mrs. Coleman further noted that she can understand paying the full amount for the water portion of the bill because the sprinkler pipe burst.  Mrs. Coleman requests consideration of the sewer charges on her bill.

MOTION BY CHRIS WILBANKS AND SECOND BY DOUG DABBS TO ABIDE BY EXISTING POLICY.  THEREFORE, THE REQUEST OF MRS. COLEMAN IS DENIED.  All members present voted for the motion.

3.   DAVID KUBALA NOTED THAT THE AUTHORITY IS REQUIRED TO PERFORM A NUMBER OF ITEMS BASED UPON THE PLANS OF THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT.  Mr. Kubala noted that among those items are the development of a local water master plan, the development of a local wastewater master plan, the development of a source water assessment and protection program, the development of an AMI benefit and feasibility study, and the development of a water system asset management plan.

Mr. Kubala noted that staff has met with representatives of Freese and Nichols concerning this issue.  Freese and Nichols has submitted a proposal to the Authority for this scope of work in the amount of $64,170.00. 

Staff recommends approval of the proposal of Freese and Nichols in an amount not-to-exceed $65,000.0 and recommends that Tom Heard be authorized to sign the contract with Freese and Nichols at the appropriate time.

MOTION BY BUZZ AHRENS AND SECOND BY CHRIS WILBANKS TO APPROVE THE EXPENDITURE TO FREESE AND NICHOLS IN AN AMOUNT NOT-TO-EXCEED $65,000.00 FOR THIS SCOPE OF WORK, AND TO AUTHORIZE TOM HEARD TO SIGN THE CONTRACT WITH FREESE AND NICHOLS AT THE APPROPRIATE TIME.  All members present voted for the motion.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE A LETTER OF ENDORSEMENT FOR A MOTION PROPOSED BY BUZZ AHRENS TO THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT REQUESTING THAT COST BENEFIT ANALYSIS BE TAKEN INTO ACCOUNT ON ANY ACTION ITEMS IN THE NEXT UPDATE OF THE DISTRICT MANAGEMENT PLAN.  All members present voted for the motion.

4.   DWAYNE FOWLER PRESENTED A FOLLOW-UP ITEM FROM THE 4/24/17 BOARD MEETING.  MR. FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM NATHAN ADRIAN OF SOUTHEASTERN ENGINEERING.  In this correspondence, Mr. Adrian requested approval of a lift station for a project along East Cherokee Drive.  In this correspondence, Mr. Adrian noted this project is across from Mill Creek Drive.  (Preliminary site plan with force main location and head loss/pump sizing calculations attached.)

MOTION BY GARY WINCHESTER AND SECOND BY CHRIS WILBANKS TO APPROVE THE LIFT STATION REQUEST AS PRESENTED.  All members present voted for the motion.

5.   MOTION BY CHRIS WILBANKS AND SECOND BY GARY WINCHESTER TO APPROVE THE 4/24/17 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $806,100.00 above budget projections for the period ending 3/31/17.  Mrs. Jones reported that total operating expenses are approximately $475,116.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $4,664,631.00 for the period ending 3/31/17.

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.530 MGD for the month of April 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.  Mr. Blackwell reported a cumulative rainfall total of 40.47” for the past 12 months.

8.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.1 MGD at the Rose Creek Wastewater Treatment Facility, and a total reuse monthly flow of 4.1 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

9.   MIKE VENTERS REPORTED THAT A WASTEWATER SPILL WAS REPORTED ON 5/22/17 FROM 161 WEST RIDGE DRIVE IN CANTON.  Mr. Venters noted that the spill was from the Blankets Creek Lift Station, which was caused by crews hitting the pipe, causing the spill to occur from the manhole just above it.  Repairs were made, and the estimated amount of the spill was 12,500 gallons.  The spill flowed into a tributary that flows into Little River.

10.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REPORTED THAT THE BISHOP ROAD PROJECT IS NOW COMPLETE.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD PRESENTED A PROPOSAL CONCERNING IRRIGATION METER PRICING.  Mr. Heard noted that, per requirements of the Metropolitan North Georgia Water Planning District, the Authority’s irrigation rate should be significantly higher than the rate for indoor use.  At a minimum, the rate for irrigation use by all customer classes should be equal to or greater than 200 percent of the first tier rate for single-family residential customers.

Mr. Heard noted that the Authority currently does not meet this requirement.  Therefore, staff has reviewed the Authority’s irrigation rate schedule and has presented the following proposal (ATTACHED):

There will be no change to the Authority’s existing base rate for irrigation meters.  However, the rate for irrigation usage of 1000 gallons and 2000 gallons will increase to $5.25 per thousand.

MOTION BY CHRIS WILBANKS AND SECOND BY GARY WINCHESTER TO APPROVE THE REVISION TO THE AUTHORITY’S IRRIGATION RATE STRUCTURE AS OUTLINED IN THE ATTACHED PROPOSAL, CONSISTENT WITH THE REQUIREMENTS OF THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT.  All members present voted for the motion.

12.   TOM HEARD PRESENTED THE PROPOSED 2018 CIP/FUTURE PROJECTS LISTING (ATTACHED).

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE 2018 CIP/FUTURE PROJECTS LISTING AS PRESENTED.  All members present voted for the motion.

13.   MOTION BY GARY WINCHESTER AND SECOND BY BUZZ AHRENS TO ADJOURN.  All members present voted for the motion.

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